BYLAWS of the CAPITOL CITY RIFLE AND PISTOL CLUB
Augusta, Maine
Affiliated with the NATIONAL RIFLE ASSOCIATION OF AMERICA
1600 Rhode Island Avenue, NW
Washington, DC 20036
Article I
NAME
The name of this organization shall be CAPITOL CITY RIFLE AND PISTOL CLUB.
Article II
OBJECT
The object of this organization shall be the encouragement of organized rifle and pistol shooting among citizens of the United States, resident in our community, with a view toward a better knowledge on the part of such citizens of the safe handling and proper care of firearms, as well as improved marksmanship. It shall be our further object and purpose to forward the development of those characteristics of honesty, good fellowship, self-discipline, team play and self-reliance which are essentials of good sportsmanship and the foundation of true Patriotism.
Article III
MEMBERSHIP
Any citizen of the United States, 17 years of age or older, may become a member of this organization on vote of the membership after submitting an application for membership, subscribing to the following pledge, and on payment of the usual initiation fees and dues. Any applicant not recommended by a present member will be admitted for membership on a six-month probationary period. After such time, the applicant will be voted in by the membership for permanent membership.
The NRA Pledge
I CERTIFY that I am a citizen of the United States of America and that I am not a member of any organization or group which has any part of its program the attempt to overthrow the Government of the United States or any of its political sub-divisions by force or violence, that I have never been convicted of a crime of violence and if admitted to membership I will faithfully endeavor to fulfill the obligations of good sportsmanship and good citizenship.
Article IV
DUES
(A) The member’s annual dues to the Club shall be $50.00 payable on May 1st of each year.
(1) Members of the National Guard and Reserves who are called to active duty shall not be required to pay dues while on active duty, and remain members in good standing untill may 1st following their release from active duty.
(2) Members who are age 62 or older on May 1st shall pay annual dues of $30.00.
(3)Members who are handicapped shall pay annual dues of $30.00.
(4) Members who are the spouse of a full dues paying member shall pay annual dues of $30.00.
(5) Officers who have satisfactorily completed a full year of service shall not be requierd to pay dues for the year following the service year.
(6) Match directors who have satisfactorily completed a full year of service shall not be required to pay dues for the year following the service year.
(B) No member of the Club in arrears shall be eligible to vote or to enjoy any other privileges or benefits offered by this Club.
(C) Any member who has not paid their annual dues by July 1st shall lose all privileges and benefits of Club membership and shall cease to be a member of this organization.
(D) There shall be a $20.00 initiation fee for the first year of membership to the Club.
Article V
MEETINGS
(A) Annual Meeting - The annual meeting of the Club shall be held on the second Monday of May in each year. If the annual meeting shall not take place within a reasonable time thereafter, then the officers shall hold over until their successors shall have been elected.
(B) Regular Meetings - The regular business meeting of the Club for the transaction of ordinary business shall be held on the second Monday of each month, at such time and place as may be fixed by the Executive Committee.
(C) Special Meeting - A special meeting of the Club may be held any time upon the call of the President or upon the call of the Executive Committee or upon demand in writing, stating the object of the proposed meeting and signed by not less than 20% of the members entitled to vote. Notice of the time, place and object of any special meeting shall be given all officers and members in good standing in writing by United States mail not less than seven (7) days prior to the date fixed for holding the meeting. The time and place of such special meeting shall be fixed by the Executive Committee.
(D) Quorum - Eight percent (8%) of the paid up membership of the Club entitled to vote shall constitute a quorum at any meeting.
Article VI
OFFICERS
(A) The officers of the Club shall be President, Vice President, Secretary, Treasurer, Chief Instructor, Executive Officer and Administrative Officer who, acting together, shall constitute the Executive Committee. They shall be elected by a majority vote by ballot of the members in good standing present at the annual meeting of the Club. They shall hold office for one (1) year or until their successors are elected. The offices of Secretary and Treasurer may be combined. The offices of the Executive and Administrative Officer may be combined. A three (3) year membership of good standing is required for nomination to any Executive Office. This can be waived by a majority vote of the current Executive Committee.
(B) The Executive Committee shall have general supervision and control of all activities of the Club.
(C) Meetings of the Executive Committee shall be held regularly at such time and place as the Committee may determine. Special meetings may be held at any time on the call of the President or on demand, in writing to the Secretary, by three (3) members of the Committee.
(D) Four (4) members of the Executive Committee shall constitute a quorum.
(E) Resignation of any officer may be accepted by the majority vote of the remaining members of the Executive Committee.
(F) A vacancy in the Executive Committee may be filled by a majority vote of the remaining members of the Committee. However, if more than one (1) vacancy exists, a special meeting of the Club shall be called and new officers shall be elected to fill the vacancies until the date of the next annual meeting as provided in paragraph (A) above.
Article VII
DUTIES OF OFFICERS
(A) PRESIDENT - The President shall preside at all meetings of the Club and of the Executive Committee. He/she shall be a member ex-officio of all regular and special committees and shall perform such other duties as usually pertain to this office.
(B) VICE-PRESIDENT - The Vice-President shall perform the duties of the President in his/her absence or at his/her request.
(C) SECRETARY - The Secretary shall conduct all official correspondence pertaining to the proper preparation and forwarding of all reports required of the Club by the National Rifle Association and the Director of Civilian Marksmanship. He/she shall notify the members of the Executive Committee of all meetings and shall notify the members of special and annual meetings, as required by Article V. He/she shall keep a true record of all meetings of the Executive Committee and of the Club and have the custody of the books and papers of the Club, except for the Treasurer’s books of account. All applications for membership in the Club shall be made to the Secretary. He/she shall be responsible for the collection of all fees and dues and shall remit the same to the Treasurer, taking his/her proper receipt thereof. He/she shall be responsible for re-affiliating the Club annually with the National Rifle Association.
(D) TREASURER - The Treasurer shall have charge of all funds of the Club and place them in such bank as may be approved by the Executive Committee. Such money shall only be withdrawn by check signed by the Treasurer for routine operating expenses. The payment of special bills in excess of $100.00 shall be approved by the Executive Committee. The Treasurer shall keep an accurate account of all his/her transactions and render a detailed report with vouchers at any meeting of the Executive Committee when requested and an annual report to the organization at its annual meeting.
(E) CHIEF INSTRUCTOR - The Chief Instructor shall have charge of all small arms instruction with authority to appoint his/her assistants. He/she shall contract no bills without the authorization of the Executive Committee.
(F) EXECUTIVE OFFICER - The Executive Officer shall have charge of the ranges of the Club, printing of scorecards, the arranging of competitions, etc. He/she shall contract no bills without the authorization of the Executive Committee.
(G) ADMINISTRATIVE OFFICER - The Administrative Officer shall have charge of any rental of Club facilities. He is authorized by the Executive Committee to act at his/her discretion to contract any and all bills pertaining to the above mentioned rentals. He/she is responsible for forwarding all necessary billing information to the Club Secretary for appropriate action.
Article VIII
SUSPENSION OR EXPULSION
(A) Any officer may be removed by a two-thirds vote of the members in good standing present at any special meeting called for this purpose. No vote on suspension or removal may be taken unless at least fifteen (15) days notice in writing shall have been given the officer of the reasons for his/her removal and of the time and place of the special meeting at which such ballot on his/her removal is to be taken. At such special meeting the officer shall be given a full hearing.
(B) Any member may be suspended or expelled from the Club for any cause deemed sufficient by the Executive Committee by a two-thirds affirmative vote of the members of the Committee present at any regular or special meeting. No vote on suspension or expulsion may be taken unless at least fifteen (15) days notice in writing shall have been given the member of the charges preferred and of the time and place of the meeting of the Executive Committee at which such charges will be accorded a full hearing.
(C) Charges against any officer or member may be preferred by any member in good standing. They shall be in writing clearly stating the facts relied upon and accompanied by all affidavits or exhibits which are to be used in their support. Such charges shall be filed with the Secretary, who will immediately notify the President. The President will call a meeting of the Executive Committee to hear the charges. The Secretary will give at least fifteen (15) days notice of the meeting to each member of the Executive Committee and to the accuser and to the accused, which notice shall be in writing and will include a true copy of the charges and of the supporting affidavits and exhibits.
(D) Any member suspended or expelled by the Executive Committee may appeal to the full membership of the Club. Such appeal shall be made in writing to the Secretary who will notify the President. The President will call a special meeting of the Club for the purpose of acting on the appeal. The Secretary shall give at least fifteen (15) days notice in writing to all members of the Club in good standing stating the date, time, place and reason for such special meeting. At the meeting of the full Club, the Secretary will read the original charges, the supporting affidavits and will read or display the accompanying exhibits and will read the minutes of the special meeting of the Executive Committee at which the charges were heard and action taken. A full hearing will be given the accuser and the accused. A vote will be taken by ballot of the members in good standing present and a two-thirds vote shall be required to reverse the action of the Executive Committee.
(E) Any official or member of the Club who has been suspended or expelled by the National Rifle Association of America shall automatically stand suspended or expelled from this Club immediately upon receipt of official notice by the Secretary of this Club from the Secretary of the National Rifle Association.
(F) The National Rifle Association shall be given a complete report whenever a member of the club is suspended or expelled, showing the charges and action taken.
Article IX
MATCH RULES
All rifle and revolver or pistol competitions held by the Club will be governed by the rules and regulations laid down by the National Rifle Association of America, approved by the National Board for the Promotion of Rifle Practice and the Secretary of the Army, International Handgun Metallic Silhouette Association, International Brenchrest Shooters, or other approved associations that may be applicable.
Article X
MATCH DIRECTORS
Match directors are appointed by, and serve at the discretion of, the Executive Committee. A match director shall be appointed for every scheduled shooting competition hosted by the club. Match directors may select their own assistants to facilitate the running of competitions.
Article XI
DUTIES OF MATCH DIRECTORS
Match directors shall coordinate the scheduling of competitions with the Executive Officer. Match directors shall ensure that all rules and regulations of the sanctioning body are observed for each competition. Match directors shall file a copy of each match’s results with the Secretary. Match directors shall file an annual report with the Treasurer detailing the receipts and expenditures for all matches under the director’s control. Match directors shall contract no bills that exceed match receipts without authorization of the Executive Committee.
Article XII
AMENDMENTS
Proposed amendments to these bylaws must be acted upon by the Club membership at a regular meeting or a special meeting. Such proposed amendments will be submitted to the National Rifle Association for review. After they have been reviewed by the National Rifle Association, they will be acted upon by the Club membership at a regular or special meeting. A two-thirds vote of the members present will be necessary to pass or reject the amendments.
I hereby certify that these bylaws have been adopted, as amended by majority vote of the membership of Capitol City Rifle and Pistol Club at the annual meeting held on May 13, 2002.
Club Secretary